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HR Coordinator - Part Time

Petaluma, CA 94954

Industry : HR Job Number: 38151

Job Description

As our Human Resources Coordinator, you will undertake administrative and project-related duties supporting Human Resource and Payroll functions in our Corporate Office. You will be the first line of contact for questions about benefits, payroll changes, internal staff personnel files, office celebrations and event coordination; as well as responsible for updating data bases and current information necessary to keep accurate records in compliance with best practice and state and federal regulations. You may be assigned other related projects as needed.

New Hire and Staff Employment File Tasks

  • Coordinate with Corporate Recruiter on New Hire set-up including equipment, paperwork, log ins, etc.
  • Coordinate new hire pay details with Payroll Manager
  • Properly file and store all employment files
  • Maintain digital copies of employee’s records

Staff Payroll and Benefits Administration

  • Reconciliation of benefits statements (medical, PTO, etc.)
  • Assisting with terminations including coordination of final checks with Payroll Manager and closing them out in WebHR
  • Assist with processing of staff payroll
  • Coordinate staff changes, pay rate changes, withholding changes, benefit deductions with payroll
  • Coordinate with Payroll Manager on internal VOE’s, Garnishments, and UI Claims
  • Acting as a liaison between employees and insurance provides/Benefits Broker
  • Administering health and welfare plans, including enrollments, changes, and terminations and resolve benefits-related questions
  • Conducting audits of payroll, benefits, and other HR programs

Employee Engagement

  • Facilitate employee engagement programs such as ensuring 1:1s, 90 Day Check-Ins and SMARTT Goals are completed, and results are reviewed
  • Facilitate employee recognition programs (birthdays, anniversaries, Star of the Month, Top Producers, etc.)
  • Schedule meetings, HR events etc.
  • Assist with coordination of training sessions and seminars

Ongoing Staff and HR Tasks

  • Coordinate with and provide data and necessary reporting to manager on Human Resources related projects
  • Pulling Statistical Reporting from WebHR per your manager’s request for HR Metrics, employee history, employee list, etc.
  • Coordinating with your Manager & Risk Management Director on any legal subpoena asking for records for DOL Claims or WC (Workers Compensation) Claims
  • Keep up to date with latest HR trends and best practices
  • Assist in ad-hoc HR projects


  • Proven experience as an HR coordinator or relevant human resources/administrative position
  • Bachelor’s degree in Human Resources or related preferred
  • Knowledge of human resources processes and?best practices
  • Exposure to labor law and employment regulations
  • Highly computer literate with capability in email, MS Office and related business and communication tools. Experience with HR databases and HRIS systems
  • Outstanding communication and interpersonal skills
  • Ability to handle data with confidentiality
  • Excellent written and verbal communication skills
  • Works well under pressure and meets tight deadlines
  • Strong decision-making and problem-solving skills

Job Requirements

Organized, detail oriented, able to multi-task, time management skills, records management
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