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HR Assistant

Sebastopol, CA 95472

Industry : Administrative Job Number: 35150 Pay Rate: 20.00

Job Description

Job Title:                      Human Resources Assistant PT

Department:               Human Resources

Reports To:                  Human Resources Director
Location:                      Sebastopol

Job Summary:

The HR Assistant performs various administrative duties and acts as an administrative HR resource for all employees.


Essential Duties and Responsibilities

  • Recruitment
    • Works with managers/supervisors to gather job descriptions for each employee.
    • Posts positions online and with recruiters, as appropriate.  Participates in job fairs.
    • Sets up interviews, sends invites to the interviewers, schedules a meeting space, advises reception of the interview schedule, and welcomes candidates upon arrival.
  • New Hire Administration
    • Creates new hire packets and prepares new hire orientations
    • Creates new hire personnel files
  • Benefits Administration
    • Works with employees on new enrollment documentation
    • General inquiries
    • Reconciles data being kicked out of the ACA system due to discrepancies in information.
  • Worker’s Comp Administration
    • Creates WC files.
    • Gathers demographic data for employee’s WC claims.
  • Performs miscellaneous administrative such as:
    • Maintaining personnel files
    • Assisting with employment verifications
    • Assisting with performance review administration.
    • Participate in event coordination, both internally and externally as well as miscellaneous trainings.
  • Track and order office equipment and supplies for the Company.
  • Hand out employment applications and describe open positions to potential candidates.
  • Miscellaneous office support (mailings, filing, order supplies, coordinating office equipment maintenance and repairs,
  • Maintain assigned records and files.
  • Greet guests and provide them with superb customer service. Coordinate sign in, point of contact and provide badge, hairnet, etc. 
  • Accept and sign for packages delivered.  Distribute to the appropriate people/departments.



 Job Specifications:


  • High school graduate or equivalent required.
  • 1+ years of experience as an Administrative Assistant, or similar role. 
  • Ability to interface successfully at all levels in a multi-cultural environment.
  • Ability to maintain highly confidential information in an appropriate manner.
  • Excellent customer service skills: an innate desire to help others.
  • Excellent organizational and time management skills.
  • Hands-on experience with office equipment (e.g. fax machines and printers)
  • Multitasking, with the ability to prioritize tasks.
  • Excellent computer skills; Proficiency in Microsoft Office Suite.
  • Accuracy, attention to detail and reliability required.
  • Ability to ‘go with the flow’ and react quickly to help resolve situations that may arise.
  • Bilingual; English and Spanish highly desirable.  French a plus.
  • Valid California Driver’s License, and the ability to be insured by the company auto insurance policy, required.


Physical Demands

  • See attached.


Work Environment


  • Normal office environment.


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