Position Summary
The Administrative Assistant supports daily office operations by handling a variety of administrative and clerical tasks. This role is ideal for someone who is organized, professional, enjoys working in a fast-paced environment, and doesn’t mind dogs in the office. The right candidate is proactive, comfortable learning new software, able to follow direction, and skilled at juggling multiple tasks.

Hours- 9:00AM-5:30pm
Monday–Friday 
Pay-$25+/DOE

Key Responsibilities

• Maintain a friendly and professional presence

• Provide general administrative support to office leadership

• Answer phones, manage emails, and welcome visitors

• Assist with vendor coordination and communication

• Organize and maintain digital and physical project files

• Help manage employee timesheets, mileage, and expense reports

• Assist with scheduling field staff and coordinating travel

• Keep the office clean, organized, and well stocked

• Update internal databases and project tracking systems

• Order office and field supplies as needed

• Handle confidential information with care and discretion

• Support accounting and HR with payroll, invoicing, and onboarding paperwork

Qualifications

• Associate’s or Bachelor’s degree preferred, or equivalent experience

• At least 2 years of administrative or office support experience (environmental or consulting experience is a plus)

• Proficiency with Microsoft Office (Word, Excel, Outlook, Teams); experience with Adobe Acrobat and Google Workspace is a plus

• Strong organizational, communication, and time-management skills

• Ability to multitask and adapt to changing priorities

• High attention to detail and accuracy

• Experience in environmental consulting, cultural resource management, or scientific reporting is helpful but not required

Skills

• Strong teamwork and collaboration skills

• Good problem-solving and analytical abilities

• Clear written and verbal communication

• Ability to work effectively in a multidisciplinary environment
  
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