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Santa Rosa, CA 95403

Industry : Administrative Job Number: 42694 Pay Rate: 26.00

Job Description

Administrative Assistant
Temp to hire
Santa Rosa, CA

We are looking for an experienced Administrative Assistant to join a very busy team. The Administrative Assistant will be providing superior administrative support to all departments within the company.

Schedule: Monday-Friday 8:00am to 5:00 pm
Pay-$25-$28/hr.
Administrative Assistant job overview:

Accurately track, record, and reconcile billable time within the company’s billing system
Perform general duties to include but not limited to photocopying, scanning and filing.
Inbound and Outbound preparation and delivery of carrier packages (USPS, Fedex, UPS)
General office duties include but not limited to breakroom stocking, errands, supply ordering and inventory management.
Participates in company meetings, presentations, to include covering departmental updates.
Proactively communicate deadlines and ongoing prioritization of workload.
Timely and comprehensive communication throughout all levels of the business.
Knowledge of principles and practices of organization, planning, records management, and general administration.
Responsible for the processing and submission of paper reports via mail.
Assists with the completion, submission and follow-through of various forms and reports.
Create, review, audit, and modify documents using word processing, spreadsheet, database and/or other presentation software such as power point, Adobe Acrobat, or other programs.
Communication and interaction with state agencies while projecting a professional image.
Prepares responses, communicates, and interacts with visitors at the direction of Specialist and above.

Administrative Assistant Experience, Skills and Requirements:

3+ years’ experience in a professional administrative position in a service-based business.

Knowledge of wine industry is helpful but not required.
Ability to work independently or as part of a team.
Experience working with cross functional teams.
Experience working with a range of experience levels, capabilities and working styles.
Strong relationship building skills with the ability to listen, evaluate, advise, and influence.

Software experience with Microsoft Office 365, Outlook, Word, Excel, Adobe Acrobat
NetSuite and Smartsheet knowledge is a plus
Superior attention to detail with ability to proofread and identify minute discrepancies or errors Exceptional listening, verbal and written communication skills • Skilled in problem-solving skills
Excellent interpersonal skills
Outstanding time management skills
Proactively looks for ways to optimize
Ability to follow verbal and written instructions
Self-reflective and personally accountable
Knowledge of principles and practices of organization, planning, records management, and general administration
Ability to operate standard office equipment, including but not limited to computers, phone systems, copiers, printers, scanners

About Star Staffing:
A women-powered workforce solutions and staffing company serving Northern California with offices in Santa Rosa, Petaluma, Napa, Sacramento, Lodi, Hayward, and Modesto. We offer local expertise and service and provide a wide range of positions and industries.

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About Santa Rosa, CA

Discover your next career adventure in beautiful Santa Rosa, California! Nestled in the heart of Sonoma County, Santa Rosa offers a perfect blend of stunning natural beauty, a thriving arts and culture scene, and world-renowned vineyards just waiting to be explored. Boasting an array of job opportunities in various industries, from tech startups to renowned healthcare providers, Santa Rosa is the ideal place to grow both personally and professionally. Don't miss out on the chance to work in a vibrant city known for its delectable cuisine, breathtaking parks like Spring Lake and Trione-Annadel State Park, and cultural landmarks such as the Luther Burbank Center for the Arts and the Charles M. Schulz Museum. Check out our listings and take the first step towards a fulfilling career in Santa Rosa today!